Preparation Details
EXHIBIT GUIDELINES
The tables will be located on the side and back walls of the conference room. The tables are 6’ by 30”. The height of the table is approximately 30 inches. The tablecloths are skirted. There will not be curtains behind or between the tables. CAMP will provide a sign on an easel with your company name, if you provide a suitable logo by two weeks before the event. Floor-standing booths are not allowed. Most sponsors bring a tabletop display. Be sure to have appealing signage that describes the business problem that you can help the attendees solve.
No music is permitted. According to the Terms and Conditions, the sponsor may not hold any other events for attendees at the convention center or other Rosemont facilities during event hours. No food or beverages may be brought into the conference room from outside except for individually wrapped, commercially prepared candy, nor may the exhibitor separately contract with the convention center for food or space. Costumed characters, or robots, are not allowed at the event. Sponsors may not assign or share their space without the permission of CAMP. Packing boxes can be placed underneath the table.
Since this is a table-top show, we strongly recommend that you bring your equipment and brochures with you to avoid any problems with carriers. If you, instead, wish to pre-ship your material to the Convention Center please address it to the appropriate location listed below.
EXHIBIT DESCRIPTION, AV & ELECTRIC NEEDS
Please click on the link below and fill out the form where you will be able to give a brief description geared toward the conference you are sponsoring as well as take care of any AV and electric needs at your booth. (Don’t forget to mention in the description the exciting door prize you are giving away.)
SCHEDULE
Exhibit setup 7:00 a.m. – 8:00 a.m.
Continental breakfast 8:00 a.m. – 9:00 a.m.
Conference session 9:00 a.m. – 5:00 p.m.
Exhibit teardown 5:00 p.m.
CHICAGO SHIPMENTS
Donald E. Stephens Convention Center
9391 W. Bryn Mawr Ave.
Rosemont, IL 60018
Please note that freight shipments will not be accepted by the Convention Center more than five days prior to
the event. Be sure to put the date of the event, your company name and “CAMP IT Conferences” on the
shipping label. The telephone number for shipping and receiving is 847-993-4697. The convention center will
arrange for FedEx to pick up your material after the show, so bring your own FedEx labels.
CHICAGO LOCATION
The Chicago conferences are held at:
Donald E. Stephens Convention Center (please note shipping address above)
5555 N. River Road
Rosemont, IL 60018
The center is just south of the Hyatt Regency O’Hare Hotel in Rosemont, Illinois and two miles from the east end of O’Hare Airport. You can park your car at the multi-level Village of Rosemont parking lot on the west side of River Road. The Village of Rosemont charges a flat rate of $15 cash/credit card for parking. There is an indoor skybridge from the lot to the building. Please arrive early as there can be considerable traffic congestion. In the skybridge will be signage that will direct you to the conference room. The conference center does not allow drop-off of material in the circular driveway on the west end of the building.
CHICAGO HOTELS
The hotels that are near the Donald E. Stephens Convention Center are:
(800) 233-1234
(847) 696-1234
Hilton Rosemont Chicago O’Hare*
(847) 678-4488
Doubletree Hotel O’Hare-Rosemont
(800) 222-TREE
(847) 292-9100
(847) 544-5300
(877) GO-ALOFT
(847) 671-4444
*The Hilton and the Hyatt Regency have indoor access to the skybridge for the transport of your materials to the conference room. The rest of the hotels have good access to the skybridge.